Fees
- Application Fee: $20.00 nonrefundable, payable with application. Postdated checks not allowed.
- Booth Fees: $500 payable at time registration (not application).
- Do not send any booth fees until you have been notified that your work is accepted in the show.
Application and Registration Information
Application - download pdf here
Application Deadline: April 30th. All new and returning exhibitors must submit application annually.
Jury process: Conducted third week of May. Upon completion of the jury process notifications will be mailed by the end of June. Exhibitors will be notified regarding their status in the show after the application is received and if accepted, will be instructed regarding exact booth fee.
Registration Deadline: July 31
Booth fee: $500 must be paid by July 31st.
Instructions for Submitting an Application
When submitting application please include:
- Artist information statement. A detailed description of your work.
- List of any shows previously participated in.
- Three photos of your work (Please do not send slides).
- Photo of your booth setup.
- $20 applicaiton fee in the form of check or money order. Any returned checks will result in your application being denied for additional processing. Additional fees will apply.
- Send business size SASE to obtain application.
Please mail the above to:
West End Baptist Church
Attn: Jada Hill, Coordinator 1400 S. Fourth Street
Louisville, KY 40208-2119.
Display Space
The exhibit area is located on church property. Special requests will be considered, but the Art Show has the right to deny a request or change an exhibitor space if it is deemed necessary. The exhibitor’s full cooperation is expected in this matter. The ground may not be perfectly flat in some areas.
Setup
Booth setup is required between 9:00 a.m. and 7:00 p.m. Thursday, the day before the show starts. Loading and unloading is permitted in close proximity to booth locations, but vehicles cannot remain in the exhibit area during the show. Vehicles may not enter Magnolia once the show begins on Friday morning. All storage must be neatly concealed within or around your booth.
Parking
Free parking is available at the University of Louisville lot at Fourth and Cardinal Streets, Saturday and Sunday only. Artist must park in unrestricted areas on Friday.Limited parking is available at the church.
Cancellations/Refunds
Cancellations must be submitted in writing. Artists canceling before August 8 will receive all but $75 of the booth fee back. No booth fees will be refunded after August 8. The booth fee is for rental of exhibit space by the applicant ONLY and is not transferable to another artist. If the registered artist cannot participate, control of booth space reverts back to the Art Show and refunds are made per the above stated policy. Refunds are not made if inclement weather is experienced during the course of the show. Artists choosing to move to another section of the show forfeit their booth fee.
